--- title: "Corbivo for HOA Boards — Community Asset Management That Survives Every Board Transition" description: "Track shared systems, schedule inspections, and maintain community assets. Perfect for HOA boards and townhome communities managing common area maintenance." lang: en json-ld: | [ { "@context": "https://schema.org", "@graph": [ { "@type": "Organization", "@id": "https://corbivo.com/#organization", "name": "Corbivo", "url": "https://corbivo.com/", "logo": { "@type": "ImageObject", "url": "https://corbivo.com/corbivo-logo-square.png", "width": 1024, "height": 1024, "contentUrl": "https://corbivo.com/corbivo-logo-square.png" }, "image": { "@type": "ImageObject", "url": "https://corbivo.com/corbivo-logo-square.png", "width": 1024, "height": 1024 }, "description": "Corbivo is a home title-protection and home-inventory app that documents your home, monitors your deed 24/7, and keeps records ready for insurance, FEMA, and resale." }, { "@type": "WebSite", "@id": "https://corbivo.com/#website", "url": "https://corbivo.com/", "name": "Corbivo", "publisher": { "@id": "https://corbivo.com/#organization" } }, { "@type": "SoftwareApplication", "@id": "https://corbivo.com/#app", "name": "Corbivo", "applicationCategory": "LifestyleApplication", "operatingSystem": "Web", "url": "https://corbivo.com/", "description": "Home title protection and home-inventory app. AI-scans appliances, receipts, warranties and manuals; monitors your deed 24/7; and keeps disaster-ready, tax-ready records.", "offers": { "@type": "Offer", "price": "0", "priceCurrency": "USD", "description": "14-day free trial, card required, cancel anytime" } } ] }, { "@context": "https://schema.org", "@type": "WebPage", "name": "Corbivo for HOA Boards — Community Asset Management That Survives Every Board Transition", "description": "Track shared systems, schedule inspections, and maintain community assets. Perfect for HOA boards and townhome communities managing common area maintenance.", "url": "https://corbivo.com/commercial/hoa", "isPartOf": { "@id": "https://corbivo.com/#website" }, "about": { "@id": "https://corbivo.com/#organization" } }, { "@context": "https://schema.org", "@type": "FAQPage", "mainEntity": [ { "@type": "Question", "name": "Can multiple board members have access simultaneously?", "acceptedAnswer": { "@type": "Answer", "text": "Yes. Every active board member can have their own login with full or view-only access. All members see the same community data in real time. Changes are logged with the user who made them for accountability." } }, { "@type": "Question", "name": "How does Corbivo handle board member transitions?", "acceptedAnswer": { "@type": "Answer", "text": "When a board member leaves, you remove their access. When a new member joins, you add them. The community's data — assets, documents, maintenance history — is unaffected by personnel changes." } }, { "@type": "Question", "name": "Can we track compliance and inspection schedules?", "acceptedAnswer": { "@type": "Answer", "text": "Yes. Every compliance item can be added with its required frequency and next due date. Corbivo sends reminders to all active board members as deadlines approach. Completed inspections are logged with certificates." } }, { "@type": "Question", "name": "Is the data secure and private to our community?", "acceptedAnswer": { "@type": "Answer", "text": "Yes. Your community's data is only accessible to people you explicitly authorize. Your data is encrypted in transit and at rest. We never sell your data. We share it only with the service providers required to run Corbivo — payments, identity verification, and AI processing." } }, { "@type": "Question", "name": "Can we use Corbivo alongside our property management company?", "acceptedAnswer": { "@type": "Answer", "text": "Absolutely. Corbivo is not a property management system — it's a maintenance intelligence layer. You can invite your property manager as a user and they can log maintenance visits, update asset records, and access documents." } }, { "@type": "Question", "name": "How much does it cost for an HOA?", "acceptedAnswer": { "@type": "Answer", "text": "Contact us for community pricing. We offer plans based on the number of shared assets and board members. Many communities find the annual cost is a fraction of what a single missed inspection or lost warranty claim would cost." } } ] } ] --- [Skip to main content](#main-content) [![Corbivo™](/assets/corbivo-logo-ClvvuQzE.png)](/) [Pricing](/pricing)[How It Works](/how-it-works)[TitleVault™](/title-vault)[Sign in](/login)[Get your score — FREE](/signup) For HOA Boards & Community Managers # The maintenance record your community can't afford to lose. Track every shared system, every required inspection, and every vendor relationship in one place — so when board members transition, your community's history remains intact. Book a Call [See what's included](#benefits) 7-figure Typical value of common area assets in a 50-unit community 34% Of HOA disputes involve maintenance records that can't be found 8 yrs Average board member tenure — institutional knowledge at risk 100% Of maintenance history preserved through board transitions All assets Tracked in one profile Zero Knowledge lost at board transition Every vendor Documented with history All members Have full access ## The institutional memory problem every HOA board faces Every HOA board has experienced it. A long-serving board member — the one who knows every vendor by name, remembers when the pool equipment was last serviced, and keeps the inspection schedule in their head — steps down. Their replacement is enthusiastic but starting from zero. The institutional knowledge that took years to accumulate walks out the door in a banker's box, or stays in an email thread that the new board member can't access, or simply disappears because nobody thought to document it. The result is an HOA that operates reactively. The elevator certification renewal gets missed because the new facilities manager didn't know it was due. The preferred HVAC contractor isn't called because their number was in the previous manager's phone. The pool equipment warranty claim can't be filed because the purchase date was in a spreadsheet that's now gone. This is not a failure of individual board members — it's a structural failure. When critical community information lives in individuals rather than systems, the community is perpetually at risk of starting over with every transition. Corbivo gives HOA communities a system. Every shared asset — pool equipment, elevators, HVAC systems, exterior lighting, fire suppression systems, common area appliances — is catalogued with its service history, warranty status, and maintenance schedule. Every required inspection is tracked with its compliance date and certification. Every vendor is recorded with their contact information, service history, and contract terms. Every document — building permits, inspection certificates, insurance policies, reserve study reports — is stored searchably in one place. When board members change, nothing changes in the system. The incoming board member logs in and sees the same complete community record that the outgoing member had. The handoff that used to take weeks of painful document hunting takes hours. ## Community asset management that actually works ### Common area asset inventory Every shared system catalogued — pool pumps, elevators, HVAC systems, parking lot lighting, security systems, exterior fixtures, and more. Each asset has its own maintenance history, warranty record, and service schedule. Nothing exists only in someone's memory. ### Compliance and inspection scheduling Never miss a required inspection. Elevator certifications, fire suppression system tests, pool health inspections, boiler certifications, and any other compliance-driven maintenance items are tracked with due dates and renewal reminders. ### Community document vault Building permits, inspection certificates, insurance declarations, HOA governing documents, reserve study reports, vendor contracts, and community maps — all stored searchably in one place. Board members access documents from any device. ### Board transition continuity When board members change, their access changes — not the community's data. New board members have immediate access to the full community maintenance record from day one. The institutional knowledge stays permanently in the system. ### Vendor and contractor database Contact details, service history, contract terms, and performance notes for every vendor in one place. Never scramble for a contractor's number in an emergency. New board members inherit the full vendor relationship history. ### Board member access controls Granular permissions for each board member. Full access for active board members, view-only for advisory members, and immediate removal when someone leaves the board. Nothing gets lost in personal email accounts. ## How an HOA sets up community asset management 1 ### Catalog your community's shared assets Work through your common areas — pool, fitness center, elevators, HVAC systems, exterior lighting — and add each asset to the community profile. Include installation dates, model information, and any existing service records you can find. This initial catalog is typically a one-time project of 4–8 hours for a typical community. 2 ### Upload governing documents and certificates Add your HOA's governing documents, insurance policies, reserve study, inspection certificates, and any vendor contracts to the document vault. Tag each document by category for easy retrieval. Documents can be added by any board member with access. 3 ### Set up inspection and compliance schedules Add every required inspection and compliance item with its due date. Corbivo sends reminders to all active board members as deadlines approach. Elevator certs, fire system tests, pool inspections, and any other compliance items. 4 ### Invite board members and assign roles Invite current board members with appropriate access levels. When board composition changes, update access in seconds — the community's data stays intact. Full audit trail of who accessed or changed what, and when. ## Real homes. Real results. ★ ★ ★ ★ ★ > "Every time our board turns over, the new members have full access to our community's entire maintenance history. We haven't lost institutional knowledge in three years." Patricia W. HOA Board President ★ ★ ★ ★ ★ > "We almost missed our elevator certification renewal last year because the previous facilities chair hadn't told anyone it was due. Now Corbivo reminds the entire board 90 days before any compliance deadline." David K. HOA Treasurer ★ ★ ★ ★ ★ > "Finding the right contractor used to mean asking around. Now every vendor relationship — contact info, service history, contract terms — is documented and accessible to every board member instantly." Maria S. Community Manager ## Why HOA boards need a system, not a spreadsheet The communities that run smoothly are the ones that don't depend on individual memory. They have systems that capture and preserve institutional knowledge — so every board member, current and future, has access to the same complete picture. Corbivo is that system for your community's physical assets and maintenance operations. It doesn't replace your property management company or your accounting software. It handles the specific problem that those tools don't: the ongoing management of shared physical assets, compliance schedules, vendor relationships, and maintenance documentation. For communities with significant common area assets — pools, elevators, fitness centers, parking structures — the cost of missed maintenance or lost documentation far exceeds the cost of a system that prevents those losses. A single missed inspection can result in fines. A single lost warranty can cost thousands in out-of-pocket repairs. A single board transition that loses critical vendor relationships can set maintenance operations back months. ## Questions from HOA boards and community managers ### Can multiple board members have access simultaneously? ### How does Corbivo handle board member transitions? ### Can we track compliance and inspection schedules? ### Is the data secure and private to our community? ### Can we use Corbivo alongside our property management company? ### How much does it cost for an HOA? Includes Corbivo Home Title Protection — 24/7 deed record monitoring, included at no extra cost ## Your community deserves a system that outlasts every board. Track assets, schedule inspections, and preserve institutional knowledge — forever. Book a Call [![Corbivo™](/assets/corbivo-logo-white-F9K1zQW4.png)](/) Your home's complete digital file. Track, maintain, and protect. TitleVault™ Home Title Protection included on every paid plan. 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